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Home exchange contract • Sample contract
 
What is a home exchange contract?
A home exchange contract is a formal agreement between both parties involved in a home exchange. It is intended to clearly set down the terms of the exchange and all agreed logistics, such as date and time of arrival, exchanging keys and so on. A car exchange contract can also be included if applicable.
Accommodation insurance.
As an optional part of the exchange contract, you can purchase 'Accommodation Insurance', which protects your travel plans in case your exchange partner is forced to cancel the deal due to illness, death in the family or other viable reasons covered by the insurance.
For more information about this insurance click here.
Parties involved

(my party)
Travellers
1) Mr. John McKenzie (10 Oct, 1955)
2) Mrs. Petra McKenzie (02 Mar, 1956)
3) Mr. Karen McKenzie (05 Oct, 1989)
Residential address
-
Address: Fruitgarden Drive 55
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Postal code: CA554768
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Country: USA
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Province: California
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City: Apple Valley
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Telephone: +1-506-445544
-
Email: John.McKenzie@gmail.com
Exchange address
Same as residential address
(their party)
Travellers
1) Mrs. Angelique Latour (05 Apr, 1959)
2) Mr. Patrick Latour (02 Jan, 1956)
Residential address
-
Address: Rue de la Fenetre
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Postal code: 445768
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Country: France
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Province: Paris
-
City: Paris 10e
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Telephone: +33-12345678
-
Mobile: +33-6-12345678
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Email: Angelique@hotmail.fr
Exchange address
Same as residential address
Arrival and departure dates

(my party)
-
Arrival date: August 01, 2010
-
Departure date: August 27, 2010
- We may arrive a bit later depending on the flight schedule.
(their party)
-
Arrival date: August 01, 2010
-
Departure date: August 29, 2010
- The exact date can not yet be determined as it depends on the availability of seats on the airplane. The exact date will be given as soon as possible.
Conditions

(my party)
General and standard conditions
- We agree to take utmost care of the other parties belongings.
- We agree that in case of an accident of any kind, we will replace or repair the items involved.
- Regular payments like rates, electricity, phone line rental, etc are assumed to be paid by the owner of the house.
- We agree not to remove any item from the home without the express written permission of the owner.
- We agree that we will not allow any other party to occupy the home if we are not in residence during the agreed exchange dates.
- We agree that we will request the other party if we desire to increase our numbers of occupants from our original numbers; and agree we will not accommodate additional people without permission from the other party.
- We agree and understand that this exchange of home is a non-commercial arrangement. It is not a loan of property, nor it is concerned with the giving or receiving of any type of benefit.
- We will leave the home clean. We will ensure a high standard of cleanliness, and make sure that the floors are vacuumed and mopped, refrigerator emptied of outdated food, stove and oven are grease free, bath and shower are free of mould and grime, and surfaces are dust free.
- We agree that we will only cancel the exchange arrangements for legitimate reasons like serious illness, death in the family, disasters or any other acceptable reason as detailed in the "cancellation reasons".
- If the other party is insured for accommodation insurance, and cancellation becomes unavoidable, we agree that we will supply proof of any legitimate cancellation to the HomeForExchange.com organisation upon request of the other party.
(their party)
General and standard conditions
- We agree to take utmost care of the other parties belongings.
- We agree that in case of an accident of any kind, we will replace or repair the items involved.
- Regular payments like rates, electricity, phone line rental, etc are assumed to be paid by the owner of the house.
- We agree not to remove any item from the home without the express written permission of the owner.
- We agree that we will not allow any other party to occupy the home if we are not in residence during the agreed exchange dates.
- We agree that we will request the other party if we desire to increase our numbers of occupants from our original numbers; and agree we will not accommodate additional people without permission from the other party.
- We agree and understand that this exchange of home is a non-commercial arrangement. It is not a loan of property, nor it is concerned with the giving or receiving of any type of benefit.
- We will leave the home clean. We will ensure a high standard of cleanliness, and make sure that the floors are vacuumed and mopped, refrigerator emptied of outdated food, stove and oven are grease free, bath and shower are free of mould and grime, and surfaces are dust free.
- We agree that we will only cancel the exchange arrangements for legitimate reasons like serious illness, death in the family, disasters or any other acceptable reason as detailed in the "cancellation reasons".
- If the other party is insured for accommodation insurance, and cancellation becomes unavoidable, we agree that we will supply proof of any legitimate cancellation to the HomeForExchange.com organisation upon request of the other party.
Other conditions
- Our exchange partner should take care about our pets and not be away from our home more than two full days.
- Home insurance should be covered by our own insurance, but if there would be any damage our exchange partner agrees to pay the initial Euro 500 as this is our own risk.
Accommodation insurance

(my party)
- We have not insured ourselves against a possible cancellation of the other party.
We agree to supply proof of the legitimacy of a possible cancellation in case our exchange partner (Mrs. Angelique Latour) has purchased an Accommodation Insurance - if our reason for cancellation is covered by the terms and conditions of the insurance policy.
(their party)
- We have insured ourselves against a possible cancellation of the other party.
We agree to supply proof of the legitimacy of a possible cancellation in case our exchange partner (Mr. John McKenzie) has purchased an Accommodation Insurance - if our reason for cancellation is covered by the terms and conditions of the insurance policy. The insurance policy is registered under number ID36968/36967-154223.
Car exchange

(my party)
Guest drivers allowed to drive my car
1) Mrs. Angelique Latour
2) Mr. Patrick Latour
Vehicle details
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Make: Ford
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Model: Mustang
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Year: 1965
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Reg. number: CA-55768AB
Registered owner of the vehicle
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Legal owner: Mr. John McKenzie
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Address: Fruitgarden Drive 55
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Postal code: CA554768
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Country: USA
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Province: California
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City: Apple Valley
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Telephone: +1-506-445544
-
Mobile:
Car insurance details
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Company: ING Insurance
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Full name: John Baker
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Telephone: +1-506-5455445
Mechanical problems contact
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Company: Jack's Repair Shed
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Full name: Jack Johansson
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Telephone: +1-506-55445544
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Mobile:
Conditions
- My car will remain fully registered and insured for the duration of the exchange.
- A full tank of fuel will be left in the vehicle - before and after the exchange.
- It is not allowed to drive over the borders of the Californian State.
- In the event of an accident in which we, or one of the guest driver(s) is blameworthy, we hereby agree to reimburse the owner for the non-claimable portion of the insurance claim. Payment of such reimbursement will be in the local currency unless otherwi
- In the left drawer of the desk in the office.
(their party)
Guest drivers allowed to drive my car
1) Mr. John McKenzie
Vehicle details
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Make: Mercedes
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Model: 500 SEL
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Year: 2002
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Reg. number: 23-RB-65
Registered owner of the vehicle
-
Legal owner: Mrs. Angelique Latour
-
Address: Rue de la Fenetre
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Postal code: 445768
-
Country: France
-
Province: Paris
-
City: Paris 10e
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Telephone: +33-12345678
-
Mobile: +33-6-12345678
Car insurance details
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Company: Alliance Insurance Corporation
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Full name: Francois Mattre
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Telephone: +33-55443322
Mechanical problems contact
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Company: Garage Vite et Secure
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Full name: Marcel Duchamp
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Telephone: +33-11223344
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Mobile: +33-6-99889988
Conditions
- My car will remain fully registered and insured for the duration of the exchange.
- A full tank of fuel will be left in the vehicle - before and after the exchange.
- The car should not be driven for more than 1000 kilometer and not driven outside France
- In the event of an accident in which we, or one of the guest driver(s) is blameworthy, we hereby agree to reimburse the owner for the non-claimable portion of the insurance claim. Payment of such reimbursement will be in the local currency unless otherwi
- In the glove department in the car.
Other conditions
- The car should be insured by our exchange partner for the duration of their stay in our home and all costs of possible repairs should be paid by our exchange partner.
Various notes

(my party)
Maintenance of the garden
The lawn will be mowed every week by the son of the neighbour. In most cases he is doing this on Saturday mornings quite early. So he - Mark - may wake you up a bit earlier ;).
Airco instructions
The airconditioner will start automatically when the temperature is over 25 Celcius in the house, but if you want to adjust this adjust the termostat on the inside device of the AC.
(their party)
Watering the plants
The plants in the house should be watered daily and the plants in the garden should be watered if it has not rained for more than a week.
TV instructions
The TV is a bit funny, the remote control only works if you slam it a few times in the palm of your hand. I think there's a wire lose in the remote control but never investigated this thoroughly.
Spare keys
Just in case: contact our neighbour Francois Giscard who lives on the second floor and who is usually at home.
Important contacts

(my party)
Brother of John
- Pete McKenzie
- +1-506-55446689
- pete.mckenzie@verizon.com
- All house related issues
(their party)
Neighbour
- Francois Giscard
- +33-55665566
- spare keys and other home related issues
Owner of the apartment complex
- Jean Baptiste
- +33-77887788
- jean@baptiste.fr
- In case of emergencies
Common questions
 

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Ans Lammers My name is Ans Lammers and I am the founder of this website. My website is a marketplace for non-commercial home exchange. You stay in their home while they stay in yours. Save thousands of dollars/euro on your next vacation.

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